Turn a pile of form responses into work somebody owns

Teams collecting enquiries, applications, orders or feedback in Typeform, Jotform or Tally, who need each response owned by somebody, followed up and counted instead of left in the form tool's results screen.

  • Import Typeform, Jotform or Tally responses, one row per response
  • Each question becomes a column; up to 10,000 responses per form
  • Uploaded files come across as links to the form tool's copy
  • Imports only read: nothing is changed or deleted in the form tool
  • A RowFold form is the live alternative, with each answer a record at once
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THE OPTIONS

Form builders, side by side

Typeform

Turn each Typeform's responses into a RowFold table you can filter, sort and automate, and bring in new responses as they arrive.

Import Sync
Everything Typeform does

Jotform

Pull a Jotform's submissions into a RowFold table, questions as columns, and bring in new ones as they arrive.

Import Sync
Everything Jotform does

Tally

Import a Tally form's submissions as a table you can filter, assign and automate, and bring in new ones as they arrive.

Import Sync
HOW TO DO IT

How to set it up

I want each response owned by somebody until it is answered

Import the form, then add the two fields a form tool doesn't have: who owns each response and how far it has got. Those two turn a list of answers into a queue nobody can lose track of.

  1. Connect Typeform, Jotform or Tally under Manage workspace, then Integrations Typeform signs in with your account. Jotform and Tally take an API key from their own settings pages.
  2. Under Import data, choose the form and press Import The form arrives as a new table named after it, with a row per response and a column per question.
  3. Add a Status field and an Owner field to the new table Make Status a Select with the stages a response goes through, such as New, In progress and Done, and make Owner a People field.
  4. Point everyone at My Work My Work, at the top of the bell menu, lists every record whose People fields name you, so each owner sees their responses with no view to set up.

You'll know it worked: Compare the table's row count with the number of responses the form tool shows. Then make yourself the Owner of one response and check it appears in your My Work.

I want new responses to become records the moment somebody submits

An import runs at most hourly, even kept in sync, so it can't do this. A RowFold form can: each answer becomes a record in your table as it is sent, and owners, statuses and automations apply from the start.

  1. Open the table the answers should land in and add a view with + View, then Form The designer lists the table's fields. Drag onto the form the questions the old form asked.
  2. Turn on Accepting submissions and press Save form Copy link gives the form's public address, and Paste this into your site gives code to embed it where the old form was.
  3. Add an automation that runs when A record is created It fires for every submission, so the notification, the owner or the confirmation email happens straight away.
  4. Import the old form's responses once, if you want the history They arrive as a table of their own. Keep it as the archive of everything before the switch.

You'll know it worked: Submit the RowFold form yourself. A record should appear in the table at once, and the automation's run history should show that it ran.

WHAT IT FIXES

The three things that actually go wrong

A form tool's results screen is a list to read, not a queue to work. Nobody can see which responses have been answered, who picked each one up, or which have been sitting for a week.

Import a form and each response becomes a row with a column per question. Add a status and an owner, and the list becomes a queue: everybody sees their own responses in My Work, and a view shows what is still waiting.

People answer in whatever shape they like. A company name typed three ways, a budget written in words, a date in two formats: none of it groups or adds up.

Imported columns are ordinary fields, so you can retype and tidy them. A column of company names can become real links to your Companies table with Convert to Relation…, which matches by name and leaves anything it can't match as typed.

An import runs when it is asked to, even on a schedule, and it is easy to build a process that assumes each response arrives the moment it is sent.

The first import brings a form's responses in as a table, up to 10,000 of them, and each import after that adds new responses to the same table; Keep in sync runs it hourly or daily. For intake that has to arrive the moment somebody submits, build the form in RowFold, where every answer is a record the instant it is sent.

One automation worth building

When a response is given an owner…

  1. Post the response's name and first answer to the owner's team channel
  2. Set Status to In progress so the queue shows it has been picked up
  3. Wait two days, then remind the owner if Status is still In progress
QUESTIONS

Before you start

Do new responses come in automatically?

On a schedule, yes. Importing again adds the responses sent since to the same table, and Keep in sync does that hourly or daily, so an automation on the table picks each one up when the run lands. That suits a backlog, reporting, or intake that can wait an hour. When new submissions must become records the moment they are sent, build the form in RowFold instead, where each one is a record as it arrives.

Which of the three connects most easily?

Typeform signs in with your Typeform account, so there is nothing to copy. Jotform and Tally each take an API key made in their settings, and a read-only key is enough for Jotform. Typeform and Jotform accounts hosted in the EU, and Jotform's HIPAA accounts, need their region set on the connection.

What happens to files people uploaded?

They come across as links to the copy the form tool keeps, not as files in RowFold. The file stays where it is and follows the form tool's retention rules. When the documents are the point of the form, such as CVs or signed consent, plan early how to keep them, because a link stops working when the form tool deletes the file.

Can RowFold change or delete the responses in the form tool?

No. The connections only read, so nothing you do in RowFold changes a form or its responses, and no automation can. The form tool keeps the record of what people actually submitted, and the RowFold table is the working copy where owners, statuses and notes go.

When is a RowFold form the better choice?

When the answers are the start of a process. A RowFold form writes straight into your table, so an automation can assign, notify or reply the moment somebody submits, and its questions are the table's own fields. Stay with Typeform, Jotform or Tally when you rely on something only they do, such as payment fields or a particular conversational layout.

Where to go next

Related

A beautiful form and nowhere for the answers to go

Teams whose good form has become a queue: applications to sift, briefs to assign, enquiries to chase, all currently handled by scrolling a results page and copying into a spreadsheet.

The form works. The pile of submissions does not

Teams using Jotform for real operational intake: registrations, claims, service requests, site inspections. The form is doing its job and the queue behind it is an inbox.

Every tab becomes a table, and the tables can point at each other

Teams moving off Google Sheets, Excel, Smartsheet, Airtable or Notion, who want their data as real tables with types and links instead of the same grid in another tool.

Summarise, sort and draft with the AI account you already pay for

Teams that already pay OpenAI or Anthropic and want records summarised, sorted and drafted inside their automations, on their own account, with their own choice of model and their own agreement with the provider.

Tell people in the app they already have open

Teams who want records to announce themselves in Slack, Microsoft Teams or Telegram, and businesses that text customers and need to choose between RowFold's own texts and their own Twilio number.

Describe yours and watch it build

There is no template to wait for. Type a sentence about what you run and RowFold assembles the tables, links, views and dashboard around it — then you change whatever does not fit.

Start free Free for 30 days. Then $29/month per editor, with unlimited free read-only viewers.